Today, the need to create and share documents on the go is paramount, which is difficult to argue with. It necessitates the use of the most in-demand document format — PDF. While creating files in this format on a computer is easy, you may be surprised that your mobile device can also be used to create PDFs. Now it’s time to understand how to make a PDF on iPhone to improve your document workflow and sharing experience.
Creating and Editing PDFs on iOS
Making a PDF on iPhone is a simple process that reflects the significant progress related to document management via mobile devices recently. A wide range of features designed to manipulate files enable you to do so without third-party applications. However, many valuable features still need to be added to the iPhone and are only available in PDF Maker. Let’s look at creating files in two ways.
One of the easiest ways to create PDF on iPhone is to use the Print to PDF feature. This method works for various documents, including emails, web pages, and photos. Here’s how it works:
- Open the document or image you want to convert.
- Click on the Share icon, then select Print.
- In the print options, perform a reverse compression gesture on the preview to zoom in. This action converts the document to a file.
- Tap the Share icon in the upper-right corner of the preview again to share, print, or save PDF on iPhone.
- Moreover, the iOS Photos app lets users convert their images to PDF files directly. Select your photos, tap the Share button, and choose the Print option. Then, follow the same steps as above to make a file.
The second method is to use third-party applications to create PDF on iPhone. As mentioned, many offer more advanced features for specific file management tasks. The standard feature-rich PDF maker includes options to edit, compress, split, and merge multiple PDFs. Also, they enable you to convert different types of files to PDF format and vice versa — Word, Excel, PPTX, PNG, JPG, etc. Finally, you can sign or password-protect your file, which is very popular among those who actively work with confidential documents.
3 Tips for Efficient Mobile Document Workflow
Document workflow efficiency on mobile devices can be improved, and utilizing the full potential of iOS for PDF management helps. Above all, it will enable you to use various features to optimize your workflow. Below, we’ll examine what strategies exist for this purpose.
1: Set Clear Naming Conventions
One tip for simplifying document management is establishing naming conventions for your files. These rules help you identify and categorize papers based on information about them, such as date, author, project, status, etc. It will save you from confusion and duplication of essential papers, especially with a large document flow. For example, you use descriptive names, avoid spaces and special characters, and use prefixes and suffixes.
2: Organize Documents Logically
The second step to improving your mobile document workflow is to organize the PDF files logically. To achieve it, you can use folders, subfolders, tags, labels, and metadata to group and categorize documents on the phone according to various criteria relevant to your business. It may sound complicated, but document management efficiency will increase dramatically.
3: Update Your Documents Regularly
Regularly updating documents should be noticed. It is often the case that people working in a company ignore this fact, resulting in a lot of the data in them simply needing to be more relevant and, therefore, useless. Avoiding outdated, incorrect, or incomplete information in your PDF files primarily protects you from potential legal or ethical issues. Any famous PDF maker with a document editing feature can help you update or correct the information in your digital documents without any struggles. In addition, establish a schedule and process for checking and updating the files so you skip thinking about it.
Optimizing Your Document-Sharing Experience
Let’s look at improving your document-sharing experience by utilizing different services. With its robust iOS features, the iPhone offers various ways to optimize and secure PDF-sharing. Making this process as efficient as possible guarantees that your documents get to the right people promptly and securely:
- AirDrop. One of the most convenient iOS features for sharing PDFs is AirDrop. It lets you quickly send docs to nearby Apple devices without sacrificing quality or security, which is perfect for immediately transferring significant information.
- Email and messaging apps. For remote sharing, email remains a staple. However, integrating these applications, like WhatsApp or Telegram, can provide additional flexibility. The platforms often offer end-to-end encryption, ensuring your documents are protected in transit.
- Cloud services. iCloud, Dropbox, or Google Drive are ideal services for sharing. These utilities make it easier to access shared files and enable multiple users to view and comment on the document in real time. It is a game-changer for team projects and collaboration.
- Direct link sharing. You can share a file on the cloud for more significant PDF documents or when working with multiple people. The method avoids attaching large files to emails, making sharing more efficient.
In conclusion, the iPhone is a high-performance device that can be used to optimize file sharing. With its built-in features and the help of PDF maker, you get an excellent ecosystem for efficient, convenient, and secure document workflow. The iPhone’s capabilities will be helpful for personal use or professional collaboration.