Top 10 Facility Management Software Tools in 2025

Facility Management Software (FMS) is an essential digital tool used by facility managers to streamline maintenance operations, manage assets, track energy usage, and enhance overall efficiency. Whether you operate a corporate office, school, factory, or hospital, adopting the right facilities management platform helps reduce costs, improve compliance, and optimize workforce productivity.

In this guide, we’ll explain what facility management software is, highlight its key features, and review the top 10 FM software tools to consider in 2025.

What is Facility Management Software?

Facility Management Software (also known as Computer-Aided Facility Management or CAFM software) enables organizations to manage and automate day-to-day maintenance, space utilization, asset tracking, and work order processes through a centralized platform typically cloud-based or mobile-accessible.

Key Benefits:

• Automates routine maintenance

• Optimizes energy consumption and costs

• Tracks asset performance and service history

• Manages vendor relationships and SLAs

• Improves space and occupancy planning

• Enhances compliance and safety

Core Features of Facility Management Software

When evaluating the best FM software, look for these must-have features:

• Asset Mapping & Space Management

• QR Code Scanning for Equipment Tracking

• Facility Data Collection Add-Ons

• Preventive & Predictive Maintenance Tools

• Capital Planning & Budget Forecasting

• Customizable User Fields

• Multi-User Access (Unlimited Users)

• Mobile-Friendly, Simplified UI

Top Facility Management Software Tools

Here’s a comprehensive list of the best facility management platforms, each offering unique features to meet different organizational needs.

1. Corrigo:

Best for: Enterprise-level facilities with distributed assets
Highlights:

• Integrated Work Order, Asset, and Vendor Management

• Supports over 122 countries

• 238% average ROI over 3 years (independently verified)

• SLA tracking & automated workflows

• Real-time performance analytics

Corrigo aids facility managers in controlling the commotion caused by reactive, high-volume facility repair. Corrigo transforms enterprise facilities from cost centers into value drivers, whether it’s through Work Order Management, Asset Management, or Vendor Management. In 122 countries, mid-market and large businesses receive software and services from Corrigo, the top facilities maintenance tool (CMMS). Corrigo, a company that specializes in technologies for work order administration, asset management, and vendor management, excels at making sure “work gets done” across asset portfolios with dispersed assets.

2. Hippo CMMS:

Best for: Mid-sized organizations in healthcare, education, and hospitality
Highlights:

• Web-based CMMS with intuitive interface

• Work order prioritization engine

• Built-in compliance management tools

Pricing:

• Starter: $35/month

• Plus: $55/month

• Pro: $75/month

A powerful maintenance management system with a user-friendly interface is Hippo CMMS. This multi-award-winning software is entirely web-based and appropriate for a variety of sectors, including manufacturing, healthcare, education, hospitality, and many more. Facility managers handle several requests for work on a daily basis. This makes it difficult to decide which requests should be given priority.

3. IBM TRIRIGA:

Best for: Large enterprises with complex facilities
Highlights:

• AI- and IoT-driven IWMS platform

• Real-time space utilization insights

• Lease management & capital project tracking

• Custom reporting tools

Notable Users: Fortune 500 companies

IBM A dependable IWMS Leader, TRIRIGA is an intelligent real estate and facilities management solution. TRIRIGA gives you more visibility into space and facility utilization, tenant experience, capital projects, lease administration, and accounting through the intelligent application of data, IoT, and AI. Increased use of space and facilities To make the most of your facilities, balance right-sizing, relocation, mergers and acquisitions,

4. Felix:

Best for: Equipment-intensive industries
Highlights:

• Mobile inspections with GPS & photo uploads

• Asset health visualization via color-coded dashboards

• Integration of condition-based monitoring (e.g., oil analysis, vibration)

With the aid of evaluations, inspections, and reports, Felix, a cloud-based facilities management tool, enables service providers and other companies to keep an eye on the health of their equipment and gear. It enables users to conduct inspections using mobile devices, record GPS coordinates, and attach photos.

5. FMX:

Best for: Education, manufacturing, and property management
Highlights:

• User-friendly cloud-based platform

• Maintenance tracking, room booking, and asset scheduling

• Cross-device compatibility

Pricing:

• Essentials: Free

• Select: $35/month

• Plus: $60/month

• Premium: Custom quote

FMX is a cloud-based computerized maintenance management system that facilitates facility management with a user-friendly interface and configurable modules. Reputable businesses like Avon, Taco Bell, and others utilize it since it’s a great tool that can speed up the operations of schools, manufacturing facilities, property management companies, and restaurants.

6. ServiceChannel:

Best for: Multi-location businesses and franchises
Highlights:

• Centralized vendor management and service procurement

• Data-rich analytics for performance benchmarking

• End-to-end work order lifecycle support

Trusted By: Over 500 top brands across 63 countries

Facilities managers have access to a single platform through ServiceChannel to search, purchase, manage, and pay for repair and maintenance services across their whole company from commercial contractors. Facilities managers significantly increase brand equity and ROI for their organizations without outsourcing or investing in new infrastructure by providing unmatched transparency and data-driven analytics of service quality across all trades, locations, and contractors.

7. WebTMA Solutions:

Best for: Organizations with diverse facility portfolios
Highlights:

• Fully scalable CAFM / CMMS / IWMS suite

• Used in over 55,000 buildings worldwide

• Customizable to verticals: corporate, healthcare, education

Clients Include: Bank of America, Walgreens, Banner Health

TMA offers software and solutions for facilities and asset management that are easily customizable to meet your needs (CMMS, CAFM, EAM, or IWMS). TMA has been a valued provider of dependable, clever, and trustworthy software solutions for over three decades. These solutions assist facility executives in delivering value by decreasing downtime, boosting maintenance productivity, enhancing equipment reliability, and saving money.

8. Quick Base:

Best for: Custom workflow automation without coding
Highlights:

• No-code app builder for FM workflows

• Asset, inventory, and maintenance request tracking

Pricing:

• Team: $600/month

• Business: $2,000/month

• Enterprise: Custom pricing

Quick Base is a no-code facilities management application that guarantees to increase the effectiveness of your operations and gather crucial business data. By enabling you to gather, track, and manage data from a single spot, it lessens your workload. This mobile-ready, highly scalable solution is designed to automate manual processes using best-in-class tools.

9. eFACiLiTY:

Best for: Smart buildings and sustainability-focused operations
Highlights:

• IoT and BAS/BMS integration

• Predictive maintenance and energy modeling

• Full suite: FM, sustainability, space, and people management

Deployment Options: Cloud, On-premise, Multi-site

The most complete and well-known web-based Computer-aided Facility Management/Integrated Workplace Management (IWMS/CAFM) Software, eFACiLiTY also meets the needs of your smart buildings’ environmental sustainability, health, and well-being. By combining space, people, assets, and maintenance into a single system, eFACiLiTY is a cutting-edge solution that works with businesses to deliver a comprehensive perspective on facilities’ operation. eFACiLiTY, a modular facilities management system, collaborates with your company to manage operations on a daily basis, automate procedures, offer a management dashboard for critical analysis, and enable enterprise-wide control in the most intelligent and effective manner.

10. UpKeep:

Best for: Mobile-first teams and startups
Highlights:

• Manage work orders, inventory, and assets from mobile

• Free plan for small teams

Pricing:

• Community: $0

• Starter: $45/user/month

• Professional: $75/user/month

• Business Plus: Custom quote

UpKeep is the first mobile-only maintenance app created by a facilities and asset management team. Over 50,000 users worldwide, including Unilever, Yamaha, McDonald’s, and the USDA, use this CMMS. It can meet all of your requirements for managing work orders, scheduling tasks, barcode scanning, and inventory. Since you may manage as many work orders as you like with the basic features that are offered for free, UpKeep is excellent for small businesses and startups.

Facility Management Software Comparison Table

• CMMS = Computerized Maintenance Management System

• IWMS = Integrated Workplace Management System

• CAFM = Computer-Aided Facility Management

Final Thoughts: Choosing the Right Facility Management Software

Facility Management Software is no longer optional, it’s a strategic investment that enhances productivity, reduces maintenance costs, and ensures operational continuity. Whether you’re managing a single building or a global portfolio, there’s a solution that fits your scale and budget.