Best Church Management Software 2025

In 2025, churches are turning more than ever to digital tools to manage their communities, communications, and contributions. Whether you’re leading a small congregation or a multi-campus ministry, the right church management software can make all the difference. These platforms help streamline everything from membership tracking and online giving to volunteer scheduling and event planning.

In this comprehensive guide, we’ll explore the best church management software 2025 has to offer. Whether you’re looking for a simple interface for small groups or an enterprise-grade solution for a large church network, this list will help you find the ideal system to keep your ministry running smoothly.

Why Church Management Software Matters in 2025

With hybrid worship models, online donations, and growing member expectations, churches need efficient, cloud-based tools more than ever. Church management software allows you to centralize administration, engage with members, and automate day-to-day operations.

As technology evolves, today’s top church administration tools come packed with features like integrated mobile apps, real-time attendance tracking, faith-based CRM functionality, and seamless online donation platforms. Whether you’re a pastor, administrator, or volunteer leader, these systems can save time and increase impact.

Key Features to Look For in Church Management Software

Before choosing a platform, here are the essential features to consider when evaluating church management software for 2025:

• Membership Management: Track attendance, spiritual milestones, and family profiles.

• Online Giving Integration: Accept one-time and recurring donations with ease.

• Volunteer Coordination: Schedule volunteers, send reminders, and manage roles.

• Event Management: Plan services, conferences, and church activities with RSVP tracking.

• Communication Tools: Send emails, texts, or push notifications to different groups.

• Mobile App Support: Allow members and leaders to connect anytime, anywhere.

• Financial Tracking: Manage budgets, donations, and financial reports securely.

• Custom Reports and Analytics: Monitor ministry growth and engagement.

Best Church Management Software of 2025

Here are the top-rated platforms that stand out in the current church technology landscape.

1. Planning Center

Planning Center continues to lead among church administration tools with its modular system. Churches can pick and pay only for the tools they need.

• Key Features: Service planning, member directory, giving, check-ins, groups, music scheduling

• Best For: Mid-size to large churches with tech-savvy teams

• Pros: Highly customizable, mobile-friendly, powerful integrations

• Cons: May be complex for small churches

• Pricing: Based on modules; starts with free tiers

2. Breeze ChMS

Breeze is known for its simplicity and ease of use, making it a go-to church management software for small churches.

• Key Features: Member tracking, event check-ins, contribution management, custom reports

• Best For: Small to mid-size churches

• Pros: Intuitive interface, quick setup, excellent support

• Cons: Limited advanced features for large ministries

• Pricing: $72/month flat rate

3. Tithe.ly Church Management

Tithe.ly offers a unified suite of church tools, including giving, apps, websites, and a full-featured ChMS.

• Key Features: Giving platform, event registration, group messaging, mobile app

• Best For: Churches of all sizes

• Pros: All-in-one ecosystem, user-friendly, scalable

• Cons: Can get expensive with add-ons

• Pricing: ChMS starts at $50/month; giving and other tools priced separately

4. ChurchTrac

ChurchTrac is an affordable, feature-rich solution offering great value for budget-conscious ministries.

• Key Features: Attendance tracking, giving records, budgeting, calendars, sermon notes

• Best For: Small and mid-size churches

• Pros: Affordable, easy to use, broad functionality

• Cons: UI feels dated compared to competitors

• Pricing: Starts at $6/month (based on active people)

5. FellowshipOne

FellowshipOne is designed for growing churches needing detailed administrative control and robust reporting tools.

• Key Features: Check-in system, contribution tracking, communication workflows

• Best For: Mid-size to large congregations

• Pros: Scalable, great reporting, customizable workflows

• Cons: Longer onboarding, less intuitive UI

• Pricing: Custom quotes based on church size

6. Realm by ACS Technologies

Realm offers a modern, cloud-based platform with strong community-building features.

• Key Features: Directory, small group management, online giving, volunteer scheduling

• Best For: Churches that want both administration and community engagement tools

• Pros: Strong donor management, great app, good support

• Cons: Costly for smaller churches

• Pricing: Custom pricing

7. Servant Keeper

Servant Keeper stands out for its flexibility, offering both cloud-based and on-premise options.

• Key Features: Member records, donation tracking, mass communication, child check-in

• Best For: Churches that want control over data deployment

• Pros: Strong security options, powerful reporting

• Cons: Interface is more traditional; initial learning curve

• Pricing: One-time and subscription plans available

8. Elvanto

Elvanto is a full-featured online church management system now backed by Tithe.ly, bringing it even more functionality.

• Key Features: Rostering, volunteer planning, sermon archive, worship scheduling

• Best For: Churches with worship teams and multiple departments

• Pros: Worship tools built-in, smooth planning

• Cons: May be overkill for smaller churches

• Pricing: Starts at $50/month

9. Pushpay ChMS

Pushpay combines digital giving and donor engagement with robust church management capabilities.

• Key Features: Giving platform, custom apps, engagement insights, donor analytics

• Best For: Larger churches focusing on stewardship and growth

• Pros: Advanced donor tools, excellent mobile experience

• Cons: Premium pricing

• Pricing: Custom quotes

10. Rock RMS

Rock RMS is a powerful, open-source option with deep customization potential for churches with tech expertise.

• Key Features: Member database, workflow automation, reporting, check-ins

• Best For: Tech-savvy teams and larger churches

• Pros: Free and open-source, highly customizable

• Cons: Requires hosting and technical maintenance

• Pricing: Free (self-hosted); optional support subscriptions

Best Church Management Software for Small Churches

For smaller congregations, ease of use and affordability are essential. These platforms stand out:

• Breeze ChMS – Simple pricing, all core features

• ChurchTrac – Low monthly cost and solid functionality

• Tithe.ly ChMS – Scalable as the ministry grows

These tools offer an excellent balance of features and simplicity, ideal for teams with limited tech support.

Best Church Management Software for Mid-Size and Large Churches

Mid-size and large ministries require scalability, automation, and deep integration with other systems. Top picks include:

• Planning Center – Modular and customizable

• FellowshipOne – Rich data analytics and volunteer tools

• Pushpay ChMS – For churches emphasizing growth and engagement

These platforms are ideal for ministries with multiple departments or campuses.

Free and Open-Source Church Management Software

For churches looking to minimize costs or fully control their systems, the best options include:

• Rock RMS – Highly customizable and open-source

• ChurchCRM – Lightweight, open-source solution with basic ChMS features

• OneChurch Software (Free Tier) – Offers a limited free plan for small congregations

These options are ideal for tech-savvy churches or ministries with access to IT support.

Emerging Trends in Church Tech (2025)

In 2025, church management software is becoming more intelligent, connected, and member-focused. Trends include:

• AI-Driven Engagement Tools – Predict attendance trends and donor behavior

• Mobile-First Ministry Platforms – More members interact via apps than websites

• Hybrid Event Support – Seamless integration with livestreams and online events

• Custom Workflow Automation – Tailor ministry tasks without coding

• Voice Command Integration – For hands-free access to schedules and contacts

Conclusion

Choosing the best church management software in 2025 comes down to your church’s size, needs, and budget. Whether you’re leading a small congregation or a growing church network, there’s a solution to match your goals. Tools like Breeze, ChurchTrac, and Tithe.ly are excellent for small churches, while Planning Center, FellowshipOne, and Pushpay provide advanced features for large ministries.